Student Travel Overview

NEW!! Required Title IX and Sexual Misconduct Policy Training for all Faculty/Staff Chaperones

Effective immediately, pursuant to recently enacted state law and in accordance with CUNY’s revised Policy on Sexual Misconduct, all faculty are required to be trained on what their responsibilities are under Title IX and the policy.

It is mandated that all new employees complete the Title IX On-Line Training within 45 days of their start date at City Tech. You can access the on-line training at https://platform.everfi.net/new_registration?reg_code=2b2aca7a

All students on college-sponsored trips outside the five-borough or with arranged transportation within the five-boroughs must also complete Title IX training. Their certificates should be submitted with travel request documentation. Student Title IX training is found at www.citytech.cuny.edu/title-ix

Instructions:

  1. Click on Register button
  2. Click on Student/Learner button
  3. Enter Registration Code 2b2aca7a
  4. Enter information as requested (note – do not click teacher button)
  5. After entering information, click on next and you will be brought to the training.

Submit the required documentation verifying that training has been completed to the Office of Faculty and Staff Relations, Namm 301/Namm 305.

Remember, if you will be leading any trips off-campus or currently serve as a faculty advisor to a student group, you must complete this on-line training and submit documentation prior to applying for any travel with students. The completed Title IX Training Acknowledgment (as of 08/29/2016) must be attached to all travel requests.

Place-based Learning Assignments
Clubs and Organizations Trips

Requires:

  • Faculty/Staff Advisors must submit the Travel Authorization Form for Off-Campus Student Travel and all Student Trip Waiver forms to the Office of Student Affairs for student club and organization travel
  • All students traveling with a student club or organization must complete the Student Trip Waiver form and submit to the Faculty/Staff Advisor, who must then submit to VP Marcela Armoza (Namm 300. 718.260.4999) at least: (a) two weeks prior to travel within the five borough; (b) one month prior to travel for domestic travel outside the 5 boroughs or with arranged transportation within the 5-boroughs and; (c) six months prior to international travel. All students on college-sponsored trips outside the five-borough or with arranged transportation within the five-boroughs must also complete Title IX training. Their certificates should be submitted with travel request documentation. Student Title IX training is found at www.citytech.cuny.edu/title-ix

  • Chaperone completed Title IX Training Acknowledgment and student Title IX training certificate(s) attached to the travel request. and completed Title IX and sexual misconduct training and submitted documentation to OFSR prior to travel.

Class Five-Borough Field Trips are:
  • Within the five boroughs
  • Use public transportation or are within walking distance (no arranged travel)
  • Faculty member must accompany the students at the destination

Requires:

  • Completed and signed Field Trip Request (Five boroughs), which includes onsite emergency contact information for responsible faculty member submitted to the Evening and Summer Office, as a proxy for the Provost, at least two weeks prior to travel and verification checked that the chaperone has completed the Title IX and sexual misconduct training and the Acknowledgement submitted to OFSR (Namm 305, isr@citytech.cuny.edu) prior to submitting the application.
  • Class trip release (Five boroughs minor approval) form for all students under 18. NOTE: Notarized parental permission is required for all students under 18 and must be submitted along with the Field Trip Request.
Class Domestic Travel Field Trips are:

which includes information on requirements including purpose; academic calendar; prior approval; trip sponsor/chaperone; contracts; 24/7 access of chaperone; insurance; allowable ratio of students to chaperones; no family or friends; non-compliance; pre-trip communications; methods of transportation; student behavior, chaperone expectations; emergency procedures

Requires:

  • Completed and signed Class Trip Request Form, and which includes onsite emergency contact information for responsible faculty member. Student Title IX training certificate for all students.

  • Completed Class Trip Release (Outside Five Boroughs or Arranged Travel) form for every registered student along with the Class Trip request form submitted to the Provost by the faculty member at least one month before travel for approval (for academic trips). Approval required prior to any expenditures and prior to travel. NOTE: Notarized parental permission required for students under 18.
  • Each form must include the emergency contact information of the responsible faculty member.
  • Chaperone attached the completed Title IX Training Acknowledgment (as of 08/29/2016) to the travel request, and completed Title IX and sexual misconduct training and submitted documentation to OFSR prior to travel.
International Travel (PLEASE FOLLOW CUNY GUIDELINES)

which includes information on requirements including purpose; rules and requirements for sponsored trips; procedures for approval and implementation; pre-trip communications; methods of transportation; student behavior, program director expectations; emergency procedures; required forms. Please note that travelers must have CUNY’s international medical and evacuation insurance coverage for the duration of the trip. Requires:

  • Approval at least 6 months in advance
  • Agreements with foreign institutions require a separate approval process
  • Chaperone attached the completed Title IX Training Acknowledgment (as of 08/29/2016) to the travel request. and completed Title IX and sexual misconduct training and submitted documentation to OFSR prior to travel
Student Travel Reimbursed by the College

Student travel should be charged nowhere else but to a City Tech NET card. Please contact the Dean’s Assistant for additional details.

Summary of Important Documents