Student Travel Overview

College-sponsored student travel can be a memorable or even life-changing experience. Expanding learning beyond the classroom, whether through a class walking trip, a visit to one of New York’s great museums or historical sites, or international travel can make facts, skills, and concepts vivid and real.

For inspiration on some of the placed-based learning experiences your colleagues have provided to their students see:
Nucleus, Summer 2018, Volume 9 – Why This Place? Experience, Reflect, Think, Act.

For more information on how to effectively use site visits to promote learning see:
How to Effectively use site visits as part of teaching your course.
Samples of successful Place-based Learning activities.

Documentation, deadlines and procedures required to obtain authorization for the various types of college-sponsored student travel.

All trips, however brief, local, or informal, must be authorized to protect both students and the college. Classroom based trips must be approved by the Provost or her designee. All other trips are approved by the VP of Enrollment Management and Student Affairs or his designee.

All travel must comply with CUNY Guidelines:

Additional Information and Needed Forms for Student Travel

Title IX and Travel – for Faculty/Chaperones:

All faculty/chaperones are required to complete Title IX training within 12 months of embarking on a trip, and prior to requesting authorization for any travel with students. Your students embarking on domestic travel (outside the five borough or with arranged transportation within the five boroughs) or international travel must also complete Title IX training prior to the trip. Details follow.

For Faculty/Chaperones on any student domestic or international trip, regardless of the type of trip, the mandatory, Title IX Employee training can be accessed at www.citytech.cuny.edu/etitle9/.

Sexual Misconduct and Travel – for Faculty/Chaperones:

All faculty/chaperones are required to complete Sexual Misconduct/ESPARC training in the same academic year they intend to serve in this trip capacity, prior to requesting authorization for any such travel with students. The proof of completing this training, as set out below, must be timely summited in advance of the travel in the time frame as established/required by the trip approval administrator. Your students embarking on domestic travel (outside the five boroughs or with arranged transportation within the five boroughs) or international travel must also complete Sexual Misconduct training prior to the trip. Details follow.

For Faculty/Chaperones on any student domestic or international trip, regardless of the type of trip, to access ESPARC, you will need to log into your Blackboard account and select City Tech’s ESPARC Training under My Organizations. When completed, an Earned Achievement Notice will appear under your achievements on Blackboard. This is the proof of completing this training, a copy of which you will need to timely submit to your designated trip administrator in advance of any travel. For any additional questions regarding the ESPARC training, please reach out to City Tech’s Compliance Training Administrator

Mandatory Supplemental Sexual Misconduct P & P Training for Employee Chaperones and Escorts on Any Off Campus Over Night Trips

Supplemental Chaperone Training can be found as a link on the Title IX webpage that can be accessed at: http://www.citytech.cuny.edu/compliance-diversity/title-ix.aspx/. Click on CUNY/City Tech Supplemental Training for Chaperones and Escorts.

The intention is that, in the best of circumstances, this would be a live training program provided by the Title IX Office to chaperones/escorts prior to departures and trip approval packages being submitted for approval.  With the recognition that, in a number/perhaps many instances this will not be possible, it is set up such that the power point can be accessed on line on an as needed basis.  Any trip leader/sponsor/chaperone who wishes a live training would need to contact the Title IX Office to arrange for this which, in the best-case scenarios, could be a part of the pre-departure orientation sessions with the students.

A few points to emphasize:

  • This training is supplemental – all employee chaperones/escorts must also have completed ESPARC in the same academic year of the trip, prior to the trip, and submitted proof of same as set out above, in the trip approval package, along with their signed and dated Supplemental Training Acknowledgment Memo and Form, which are the last 2 slides in the power point.
  • The supplemental training is required each academic year, (for repeat chaperones/escorts), in much the same way ESPARC is.
  • The training is required of any trip leader, chaperone, escort, who is traveling off campus with students on an overnight trip, whether domestic or abroad.

Sexual Misconduct and Travel – Students – Domestic and International Travel

All students on college-sponsored trips outside the five-boroughs or with arranged transportation within the five-boroughs must also complete City Tech’s Sexual Misconduct on-line training. Copies of their Certificates of Completion, which are emailed to the students upon completion, must be submitted with travel request documentation. The student Sexual Misconduct training is found at:  www.citytech.cuny.edu/title-ix