2023-2024 Academic Affairs Professional Travel Information
PSC CUNY professional travel funds for full-time faculty and HEOs are administered by the Deans’ and Provost’s Office. 2023-2024 funding allocations follow:
| Area | 2024-2025 Allocation |
| School of Arts & Sciences – Dean’s Office | $10,354 |
| School of Professional Studies – Dean’s Office | $7,835 |
| School of Tech & Design – Dean’s Office | $7,147 |
| Academic Affairs (HEOs & Librarians) – Provost’s Office | $2,572 |
| Student Affairs | $3,109 |
| Total NYCCT | $31,017 |
CUNY faculty travel grants, and other grant funding, should be pursued. Additional information can be found on the CUNY Faculty Affairs website > Faculty Resources page, including travel, professional development, and research funding opportunities for adjunct, lecturer, and tenure-track faculty. Travel funds can also be requested in PSC CUNY grants.
Please make sure that all presentations supported by professional travel are included in your Faculty Scholarship Report submission. Evidence of the benefits of faculty professional travel helps to assure future funding.
Prior to travel
Please complete the Professional Travel Request Form which follows. All professional travel, whether funded or not, must have the prior approval of your chair/supervisor.
If you decide not to travel
Email your school’s email address, subject: CANCEL so that the funds can be reallocated to other faculty members.
N.B. Please do not use the Travel Authorization module in CUNYfirst. If for some reason you created a Travel Authorization and you do not travel, you MUST cancel it. The authorization holds funding in advance of the expense report, so if you don’t cancel it, available funds are withheld from future use.
Application, request, and reimbursement processes differ depending on the source of funding. Most funding falls under one of the following categories:
Dean’s Office Travel Funds
Tax levy funds managed in CUNYfirst
Your Dean’s Office generally has some limited funds to disburse for professional travel. Reimbursements for travel funded through the Dean’s Office are tax levy funds and processed through CUNYfirst. A module for reimbursement for travel is included in CUNYfirst but is only added to your roles upon request. If you do not have access to the Financial Supply Chain / Travel and Expense module please complete a CUNYfirst Travel and Expenses User Access Request Form. Complete the employee information, sign, and send the entire form to Namm 320, pbrown@citytech.cuny.edu.
Reimbursement Process
If you received funding through the Dean’s Office, apply for reimbursement in CUNYfirst following the instructions, Create an Expense Report. Attach receipts for expenses not covered by other sources and documentation to verify the dates and location of the conference/workshop. It is suggested that you arrange any paper receipts on 8″ × 11″ paper and scan before attaching to the Expense Report.
PSC-CUNY & external grant-funded travel
Disbursed through the CUNY Research Foundation systems at rfcuny.org
Travel Funds Documents
Updated as of 08/11/2022
- Updated Travel Guidance & Travel Petition requirements (July 2022)
- Travel Petition – international travel (May 2022)
- NYS Travel Manual
- For chairs and supervisors: Guide to approvals
- For chairs: Approve a Travel Authorization or Expense Report
- PEOPLESOFT 9.2 User Guide: Travel & Expenses
- Create an Expense Report
- Steps to Create an Electronic Signature
- Choosing Expense Types
- List of International Country Codes